Expense
Drill Down
Cost review, internal
Jul 24, 2026
Jul 24, 2026
The July 24 cleanup took first-half profit from up 5.6% on paper to down 20.8% for real; the one open pile left is $279k of card spend awaiting statement detail.
Profit Bridge
Jan – Jun profit bridge, 2025 → 2026 · red bars cost us, green bars saved us · COGS marked * needs invoice-level verification before anyone banks it
Expense Breakdown
Jan – Jun by category, allocation applied · red border = grew while revenue fell · grey block = card spend awaiting statement detail
Talent Spend by Month
Artists & DJs, 2025 vs 2026 · talent ran above last year in five of six months, including the three weak revenue months (Feb, Apr, May)
Allocation Summary
114 bank items, $480,609 of charges and $114,779 of deposits, categorized by the team Jul 21–23 · every dollar tied to QuickBooks to the penny
| Where it landed | Items | Net $ | Status |
|---|---|---|---|
| Cards & cash to itemize pending | 9 | $279,213 | Card 1512 (a partner's personal card, $198k), card 9224 ($68k), AmEx ($11.5k), cash ($2k). Statement detail owed. |
| Revenue, found in the blob good news | 6 | ($113,979) | Private event buyout $63.7k, out-of-town pop-up wire $48.7k, phone-charging rev share, misc. |
| DJs, artists & performers categorized | 34 | $72,430 | Wires and Zelles to DJs; now counted in talent spend. |
| Balance sheet, not P&L categorized | 9 | $52,418 | ATM cash in transit $31.6k, LED lighting equipment $9.7k, Elsa clearing $6k, distributions $5.1k. |
| G&A and professional services categorized | 17 | $25,403 | Project consulting $9.7k, valuation firm $7.5k, liquor-license counsel $5k, misc. |
| Events ops categorized | 3 | $15,760 | Event production payments. |
| Everything else categorized | 36 | $34,585 | Club contractors $7.9k, payroll $6.9k, promoters $5.5k, partner medical $4.8k, COGS $3.9k, marketing $2.8k, small items. |
| Net moved out of suspense | 114 | $365,830 | Analysis view; the sheet goes to the bookkeeper for reference. |
Key Issues
In priority order · the first three move real money
- Card 1512 statements, Feb – Jun (partner card)$198k
- DJ & talent policy: budget per night, deal memo, coordinator terms on paper (now ~$4.1k/wk)$1.08M H1, +12.6%
- Security & medic rebid: same weekly cadence, invoices up 40%; medic ~$800/night~$150k/yr
- COGS verification: down 39.5%, too good to bank unchecked$397k swing
- Commissions & promoter spend, up while revenue fell+$68k
- Card 9224 + AmEx itemization$79k
- Dual-pay reconciliation: 15 names on both W2 and vendor rails$371k to clear
- Full-H1 ADP pull so the staffing analysis can finish
- Cash handling: ATM in transit + door cash controls$31.6k
- Keep new spend categorized as it comes in so the blob does not rebuild
Source: QuickBooks 2025–2026 (Jan 1 – Jul 15 pull), Ask Client allocation sheet (Jul 24), Toast sales reports.